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Closing $0.00 AP invoices in our AP application

  • 1.  Closing $0.00 AP invoices in our AP application

    Posted 02-14-2020 15:50

    Dear OATUG team,

     

    We are currently on release 12.2.7

    We have many AP $0.00 invoice with the status of "UNPAID"

    We need to close these AP $0.00 invoices in our AP application.

    We are going through the process of AP Payment processing for these AP $0.00 invoices and successfully complete the payment processing.

    However, when we are running the "AP to GL Transfer" process job this process does not pick up any of our $0.00 AP records.

    Our intention is to close these AP $0.00 Invoices in AP.

    Also, wanted to know if the accounting activities that generated from this AP process for these AP $0.00 invoices goes to GL so that our AP Aged Trial Balance is reflected and accurately update.

     

    I'll appreciate if you can shed some light on this as we may miss a step? 

     

    Thank You in advance.

    Abb.


    --

    Abb Ramandi
    Senior Manager, Oracle Financial Application Development
    Information Technology

    ----------------------------------------------------------------------------
    IEEE
    445 Hoes Lane | Piscataway, NJ, 08854
    Ph:(732) 562-5462| Mobile: 732-887-8704
    a.ramandi@ieee.org

    ----------------------------------------------------------------------------------------------------
    IEEE- Advancing Technology for Humanity.
    ----------------------------------------------------------------------------------------------------


  • 2.  RE: Closing $0.00 AP invoices in our AP application

    Posted 02-17-2020 10:31

    When you submit a payment batch in AP (Payments > Entry > Payments Manager > Submit Single Payment Process Request), there is a check box called Include Zero Amount. This will allow zero dollar invoices to be marked Paid. 

    Once per month, after a normal payment batch, my users will process a batch with only zero dollar invoices.  This removes the zero dollar invoices from the again report.

    Good luck!
    Dennis



    ------------------------------
    Dennis Collins
    Senior ERP Business Analyst
    TMEIC Corporation
    Salem VA
    (540) 283-2041
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  • 3.  RE: Closing $0.00 AP invoices in our AP application

    Posted 02-18-2020 13:09
    When running a payment, as long as the payment template has the box "Allow zero dollar payments" checked, invoices validated with a value of $0.00 or that net to $0.00, will be marked as paid and clear from the Trial Balance.

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    Paul Fuoco
    Sr. Process Analyst, Oracle Financial Systems
    Liquor Control Board of Ontario (LCBO)
    Toronto ON
    (416) 365-5746
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  • 4.  RE: Closing $0.00 AP invoices in our AP application

    Posted 02-18-2020 14:38

    Thank You all for your replies to my question.

    We do NOT want to check the "Allow zero dollar payments" box as this will use payment sequence number and in the case of our supplier having payment method as Check it'll actually prints a $0.00 check. We have a work around for this and we are using a different AP Payment template for our $0.00 AP invoices so it does not print the check and does not use payment sequence number. We run this process to complete our payment processing for our $0.00 invoices in order to close them.

    My question is mostly about Accounting part of our AP $0.00 invoices.

    Does the AP to GL Transfer batch process supposed to extract our $0.00 AP invoice to SLA and GL or NOT?

    I would like confirmation for the AP to GL process when running for AP Invoice for $0.00 amount.

     

    Thanks so much to all responded to my question.

    Abb.



    --

    Abb Ramandi
    Senior Manager, Oracle Financial Application Development
    Information Technology

    ----------------------------------------------------------------------------
    IEEE
    445 Hoes Lane | Piscataway, NJ, 08854
    Ph:(732) 562-5462| Mobile: 732-887-8704
    a.ramandi@ieee.org

    ----------------------------------------------------------------------------------------------------
    IEEE- Advancing Technology for Humanity.
    ----------------------------------------------------------------------------------------------------





  • 5.  RE: Closing $0.00 AP invoices in our AP application

    Posted 05-08-2020 07:44
    Create Accounting should pick up 0 balance invoices and corresponding payments. Create Accounting output will show such invoices and payments. Are you not able to see 0 amount invoices on the output?

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    Sagar Navandar
    Principal Functional Architect
    Cognizant Technology Solutions
    College Station TX
    -
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