Group Bylaws



1.1 Name. 
(a) The name of the Special Interest Group is E-Business Suite User Management SIG. 


2.1 Scope/Mission/Purpose
(a) Scope The scope of the User Management SIG includes the components of user management that allow E-Business Suite users to define administrative functions and manage users access to both functions and data based on roles within an organization rather than the user's individual identity which is referred to as Role Based Access Control (RBAC).  The enablement of role based access control (RBAC) requires multiple building blocks including grants and permissions to functions and data, which are currently defined in the functional developer and functional administrator responsibilities.  User management administration functions are accessed primarily in the user management responsibility, but also include other responsibilities such as Functional Developer and Functional Administrator.  In summary, the scope encompasses the user management layers as defined by Oracle in the graphic below:


(b) Mission The mission of the User Management SIG is to promote the use of a common security model across all application modules to provide an efficient method to provide granular security for both functions and data.  This common model allows customers to delegate and automate the administration of roles and responsibilities based on specific criteria that meets the needs of their organization.  These capabilities support the globalization features built into the latest E-Business releases.  Additionally, the resulting auditability, efficiency and control inherent in this use of this product should encourage wider acceptance of the use of RBAC.

(c) Specific Purposes The focus of the User Management SIG will be to provide education for the user community on the powerful features included in user management.  As a group, sharing experiences on how this product has been implemented in various organizations will encourage wider acceptance and utilization of this product.  The community needs these real world experiences to reduce the perception that this product is difficult to understand and configure.
Within the context of the general purpose stated above, the E-Business Suite User Management SIG shall:

(i)  Provide an independent forum for the sharing of information and experience on best practices and effective use of Oracle applications E-Business Suite User Management processes, procedures and techniques.
(ii)  Coordinate and support educational and training sessions for the Oracle applications E-Business Suite User Management process and procedures;
(iii)  Promote the optimal utilization of Oracle applications User Management functionality through conferences, publications, and electronic meeting places dedicated to the Oracle User Community;
(iv) Provide a channel for recommended enhancements and influence the future development direction of the Oracle applications E-Business Suite User Management process and procedures;
(v) Present feedback from the user community to Oracle Corporation.


3.1 General Membership
(a)  Membership is open to anyone with an interest in Oracle Applications.
(b)  Membership dues are not required.


4.1 Maintaining Affiliation
In order to maintain its affiliation with the OATUG in good standing, the E-Business Suite User Management E-Business Suite User Management SIG will:
(a) Provide the OATUG with properly completed SIG Affiliation forms and membership lists as required;
(b) Promote OATUG Membership and ongoing relationship development between group members and the OATUG;
(c) Conduct a minimum of two meetings per year with at least ten members present at OATUG approved conferences.


5.1 Leadership Team.
The Leadership Team will consist of the following officers, each elected for a two-year term: Chair, Vice Chair, Past Chair and Secretary.

(a) Chair: Responsible for the overall coordination and development of the E-Business Suite User Management SIG. Responsibilities include the final review of all E-Business Suite User Management SIG documents, including the by-laws, policies and procedures, and general communications. The Chair will also assist with the coordination and execution of administrative tasks such as maintenance of meeting minutes, membership lists, and other publications, assisting with meeting planning, leading meetings and the group’s financial reporting. Additionally Chair will be responsible for meeting planning, including identifying and working with sponsors and speakers.Duties of the Chairman also include functioning as the Coordinator with the OATUG. 
(b) Vice Chair: Responsible for assisting and supporting the Chair in all capacities, as well as assuming the responsibility of the Chair if the Chair should become unavailable. The Vice Chair will also focus attention on other E-Business Suite User Management SIG objectives as identified by the Executive Committee. These may include (for example) increasing membership, expanding the group’s offerings and improving meeting participation
(c) Past Chair: Assisting Chair and Vice Chair with all tasks outlined above.(d) Secretary:  Responsible for recording and documenting information discussed and decided upon at all E-Business Suite User Management SIG meetings, publishing meeting minutes, and managing the group’s action item list. This position will also be responsible for maintaining the SIG Web Site and for all communication with members and the membership list maintenance including coordinating communication with the OATUG.

5.2 Additional Leadership Roles.
Additional Leadership Roles can be added as the SIG expands or responsibilities increase. The Leadership Team as required will define additions to the leadership team.

5.3 Removing Leadership Roles. 
Leadership Roles can be removed as responsibilities change as defined by the Leadership Team.

5.4 Elections.
Elections shall be conducted every two years and to ensure continuity, only 50% of the Board positions will be open for re-election as their terms expire. All the elected Board members will serve in their positions for a four-year term. Any Board member (except the Chairperson) who was not re-elected may not participate on the Board in any capacity (including member-at-large) until the next election. The chairperson, if not re-elected or if chosen not to run for a re-election, may continue to serve on the Board for an additional two years in the Past Chair position. Members interested in Leadership positions must declare their candidacy by October 30 of the election year. Should more than one member volunteer for a position, a vote will be held with OATUG’s GEO/SIG Committee assistance. All positions will begin on December 31 of the election year.

5.5 Vacancies. 
In the event that a vacancy occurs by reason of death or resignation or dismissal, said position shall be filled by appointment of the Chair for the balance of the term.

5.6 Dismissals.
Dismissals from the board will occur due to lack of leadership meeting participation, lack of participation in SIG events, lack of response to emails, or missed deadlines.