Upgrade SIG Bylaws

1.1 Name. 

(a) The name of the Special Interest Group is Upgrade SIG.

2.1 Charter/Purpose.

(a) General Purposes.

The general purpose of the Upgrade SIG is to inform and educate our members on current and future Oracle applications Upgrade processes, procedures and techniques. Upgrade SIG focuses on issues relating to upgrading Oracle E-Business Applications Release 11i and Release 12. These issues include technology stack requirements, performance techniques, various upgrade tools, specific platform related information as well as current Oracle announcements on de-support and availability issues. The group provides a special problem-solving forum for those involved in the complexity of upgrading their applications. The Upgrade SIG meets bi-annually at the OATUG Collaborate and Oracle OpenWorld conferences.

(b) Specific Purposes.

Within the context of the general purpose stated above, the Upgrade SIG shall:

(i) Provide an independent forum for the sharing of information and experience on best practices and effective use of Oracle applications Upgrade processes, procedures and techniques.

(ii) Coordinate and support educational and training sessions for the Oracle applications upgrade process and procedures;

(iii) Promote the optimal Oracle applications Upgrade processes and procedures through conferences, publications, and electronic meeting places dedicated to the Oracle User Community;

(iv) Function as a channel for recommended enhancements and influence the future development direction of the Oracle applications Upgrade process and procedures;

(v) Present feedback from the user community to Oracle Corporation. 


3.1 General Membership.

(a) Membership is open to anyone with an interest in Oracle Applications.

(b) Membership dues are not required.


4.1 Maintaining Affiliation.

In order to maintain its affiliation with the OATUG in good standing, the Upgrade SIG will:

(a) Provide the OATUG with properly completed SIG Affiliation forms and membership lists as required;

(b) Promote OATUG Membership and ongoing relationship development between group members and the OATUG;

(c) Conduct a minimum of two meetings per year with at least ten members present at OATUG approved conferences.


5.1 Leadership Team. The Leadership Team will consist of the following officers, each elected for a four-year term: Chair, Vice Chair, Secretary, Membership and Social Media Director, Web Site Director and Program Director. Board will consist of up to 50% of non-user members. 

To assure continuity of the Upgrade SIG the chair, if not re-elected, may continue to serve on the Board in the Past Chair position. The Past Chair position is not considered in the non-user member count.

(a) Chair: Responsible for the overall coordination and development of the Upgrade SIG. Responsibilities include the final review of all Upgrade SIG documents, including the by-laws, policies and procedures, and general communications. The Chair will also assist with the coordination and execution of administrative tasks such as maintenance of meeting minutes, membership lists, and other publications, assisting with meeting planning, leading meetings and the group’s financial reporting. Additionally Chair will be responsible for meeting planning, including identifying and working with sponsors and speakers for Collaborate and Open World conferences. Duties of the Chairman also include functioning as the Coordinator with the OATUG.  

(b) Vice Chair: Responsible for assisting and supporting the Chair in all capacities, as well as assuming the responsibility of the Chair if the Chair should become unavailable. The Vice Chair will also focus attention on other Upgrade SIG objectives as identified by the Executive Committee. These may include (for example) increasing membership, expanding the group’s offerings and improving meeting participation 

(c) Past Chair: Assisting Chair and Vice Chair with all tasks outlined above.

(d) Secretary: Responsible for recording and documenting information discussed and decided upon at all Upgrade SIG meetings, publishing meeting minutes, and managing the group’s action item list.

(e) Membership and Social Media Director: This position will be responsible for all communication with members and the membership list maintenance. It will also include coordination of the Upgrade SIG Social Media presence. Some of the examples of planned Social Media Upgrade SIG interaction include: establishment of LinkedIn Upgrade SIG group and Facebook Upgrade SIG account as well as management of the accounts and communication with members in the Social Media space.

(f) Web Site Director: This position will be responsible for maintaining the Upgrade SIG Web Site.

(g) Program Director: Responsible for meeting planning for Connection Point conferences, including identifying and working with speakers and Connection Point Steering Committee.

5.2 Additional Leadership Roles. Additional Leadership Roles can be added as the SIG expands or responsibilities increase. Additions will be defined by the Leadership Team as required.

5.3 Removing Leadership Roles. Leadership Roles can be removed as responsibilities change as defined by the Leadership Team.

5.4 Elections. Elections shall be conducted every two years and to ensure continuity, only 50% of the Board positions will be open for re-election as their terms expire. All the elected Board members will serve in their positions for a four-year term. Any Board member (except the Chairperson) who was not re-elected may not participate on the Board in any capacity (including member-at-large) until the next election. The chairperson, if not re-elected or if chosen not to run for a re-election, may continue to serve on the Board for an additional four years in the Past Chair position. Members interested in Leadership positions must declare their candidacy by April 30 of the election year. Should more than one member volunteer for a position, a vote will be held with OATUG’s GEO/SIG Committee assistance. All positions will begin on June 1 of the election year.

5.5 Vacancies. In the event that a vacancy occurs by reason of death or resignation or dismissal, said position shall be filled by appointment of the Chair for the balance of the term.

5.6 Dismissals. Dismissals from the board will occur due to lack of leadership meeting participation, lack of participation in SIG events, lack of response to emails, or missed deadlines.